Please get in touch! One of our Event Managers will be happy to provide you with information on our venues and assist you in selecting a suitable space for your event. After your initial consultation, your coordinator will schedule a site visit and go over the details of your event. An initial non-refundable deposit equal to the room rental and ceremony fee is required to confirm your booking.
WHAT IS THE VENUE CAPACITY?
Heritage Estates Winery & Events’ capacity is 300 guests for a Reception with a Dance Floor.
WHAT IS INCLUDED WITH THE RENTAL FEE?
The Rental Fee is for exclusive use of the House/Venue for your Rental Time and includes the set-up of the entire Facility with our available Tables, Chairs, Tableware, Flatware, Glassware, Bar Set-Up, Lounge Furniture, and four (4) options of Linens.
Please note, you may upgrade your linen or add overlays – please have these items delivered to us the day before your event and our staff will set them up for you.
HOW MUCH IS THE VENUE DEPOSIT?
An initial non-refundable deposit of $7,500 is required to confirm your booking. If you are booking a Saturday date, a non-refundable deposit equal to the Room Rental and Ceremony Fee is required to confirm your booking.
DO YOU OFFER CEREMONY SPACE ON-SITE?
Yes, in addition to your rental fee there is a Ceremony Fee of $950. The Ceremony Fee includes the set-up of the Designated Space (the pavilion) with folding chairs/benches for your guests, a canopy and a signing table. If you wish to hold your Ceremony in any other space within the Venue, there is an additional fee. If you are not reserving the Venue for a reception and want to only host a Ceremony on site, there is a fee of $2800. Ceremony Only Rentals are only available Monday-Thursday. The fee includes the set-up of the Designated Space with folding chairs/benches for your guests, a canopy, a signing table, and 2 hours of designated time for the set up and service. Ceremony only reservations are subject to Venue availability.
DO I NEED TO SCHEDULE AN APPOINTMENT TO SEE THE PROPERTY?
Yes, we kindly ask you schedule an appointment to tour the property. Contact us via email here.
WHEN CAN WE SET-UP FOR OUR EVENT?
For a Full Event rental, your vendors and immediate family have access to the Venue six (6) hours prior to the event start time. You are welcome to bring in your own décor to personalize your event such as florals, balloons, etc.
For a Ceremony Only rental, you may pay by the hour for use. Each additional hour is $500/hour. Please contact your Sales and Event Coordinator for more information.
WHAT IS THE GENERAL TIMING OF THE EVENT?
For Event or Venue Only bookings, you will have access to the Venue and Makeup Room starting at 11AM for set-up. Set-up may not exceed fifteen (15) people unless previously arranged with the Event Manager. To ensure a seamless set-up, the earliest start time of your Ceremony/Reception is 4PM.
For Ceremony Only bookings, you have a two (2) hour window that must conclude by 3PM.
THE “END TIME” ON THE CONTRACT SAYS 1AM – DOES THAT MEAN WE HAVE TO LEAVE BY THAT TIME?
The Bar Close Time is 1AM – unless extended until 2AM. The event end time is thirty (30) minutes after the Bar Close. At Close, all music will be shut down and house lights will be illuminated, and all Guests and Vendors must leave the property. The building must be vacated one (1) hour after Close.
DO YOU PROVIDE THE STAFF?
We are a full service facility and will staff your event with our dedicated servers and bartender(s). A Floor Supervisor is also assigned the day of your event as your point person.
The Staff to Guest Ratio for a plated meal is one (1) server per eighteen (18) guests, and for a buffet it is one (1) server per twenty-two (22) guests. There is one (1) bartender per seventy-five (75) guests. We can provide a coat check attendant and/or additional bartenders and servers for an additional fee. Please inquire within.
If you secure a Venue Only Contract, you may supply your own staff or request and book our staff.
IS THE VENUE WHEELCHAIR ACCESSIBLE?
All of our Venue Spaces are fully accessible and meet all Provincial Guidelines.
WHAT IS THE CLEAN-UP/GARBAGE FEE? DOES THE VENUE TAKE CARE OF GARBAGE?
The Venue takes care of waste. However, we are not responsible for removing anything brought in by the Client and/or Vendors. This includes Rentals, Décor, Florals, Gifts, Signs, etc. Clients and Vendors are responsible for removing everything they bring in the NIGHT OF the event. Anything left behind that is not the Venue’s will be subject to a Fee of up to $500.
DOES THE VENUE OWN A GENERATOR?
Yes, the venue does own a generator. If there is a power outage during the event, a generator can be provided on site. The cost for using the venue’s generator is $1500. This cost is optional and can be chosen by the client based on their needs and preferences. The generator can be used for various purposes, including cooking, lighting, food service, and music (Dj). It is intended to provide power backup during an unexpected power outage\Act of God. it’s possible that the water supply may be affected due to the power outage.